Working with bullet-points and numbers in PowerPoint
Welcome back to PowerPoint Training Online. In today’s PowerPoint Tutorial we are going to be looking at working with bullet-points and numbers. Bullet-points and numbers are one of those things that are included in all most nearly every single presentation created. Some people use them on their main content slides while others use them on their summary slides.
I use bullet-points and numbers all the time. They are a staple in all my presentations, one way or another. Usually they will be used on the summary slides or table of contents slides.
Both bullet-points and numbers are great for organising content and showing an audience the level of importance of an item.
People don’t tend to work with bullet-points and numbers, they just press the bullet-point or number button and they magically appear. Today we are going to help you take this one step further. We are going to show you how to customize bullet-points and numbers. Looking at details such as size, colour and style.
The ‘working with bullet-points and numbers’ video
The ‘working with bullet-points and numbers’ step-by-step guide
Just in case you cannot watch the video, we have provided a step by step guide to working with bullet-points and numbers. Oh yeah, there are also images too.
Working with bullet-points
Quickly set a bullet-point
Wanting to make sure that we are thorough, we are going to cover everything. Let’s start by setting a bullet point. You can start this with a list already created or if you are only starting to create a list.
Make sure you are on the Home tab on the ribbon. Under the paragraph section you will see the bullet-point icon. Press this and your text will get bullet points. If the stock bullet-point is not to your liking, you can change it by pressing the little arrow next to the bullet-point button. This will open a drop down with some pre-selected bullet-point styles. Chose the one you want. Your text will automatically update.
Change the size of the bullet-point
Bullet-points have been inserted but you are not happy with the size of them. They are a little bit too big or small against the text. There is an easy fix for this. Making sure that the text has been highlighted,
press the bullet-point drop down button again. This time you will notice at the bottom of the box you will see text that reads ‘Bullets and Numbering…’. When this is pressed, the bullets and numbering edit box will appear.
On the bottom left hand corner of the edit box. You should see ‘Size’ beside this you will see a little box with some numbers in it. These represent the size of the bullet-point in relation to the text they are beside. You can set it at any number below 100 or over. Just remember you want to make sure it is still big enough to see but not too big that it will take over everything else.
Change the colour of the bullet-point
From the edit box that we used to change the size of the bullet-point, we can also change the colour of the bullet-point.
Start by selecting the text or text box, open the edit box by clicking on the drop down beside the bullet-point button. Then press the button, bullets and numbering. In the bottom left hand corner of the edit box, below size. You will be able to see ‘Colour’. Beside this you will see the colour fill button. Press the little drop-down arrow. The colour pallet will open. You can select any of the predefined colours, or create your own by selecting the ‘More colours’ option.
Change the style of the bullet-point
We have just seen how to change the size and colour of bullet-points. But what if the predefined bullet types are not to our liking. It is very easy to change the icon used or if you really want, you can add a custom bullet-point which you have created elsewhere.
To select a different bullet-point, you will need to open the edit box. Click the drop-down arrow beside the bullet -point button, then select ‘Bullets and numbers…’. In the edit box, in the bottom right hand corner you will see the options ‘Picture…’ and ‘Customize…’.
When you press the pictures button, you will get a pop up. You will then have three more options appear. These are –
- From a File – Allows you to select an image from your computer to use as a bullet point
- Online Pictures – Allows you to search and insert images from online sources such as Bing, Flickr and OneDrive
- From Icon – Allows you to search through a list of icons. These cover topics such as business, education and technology.
From the customize button you can select symbols which are currently installed on your computer. If you download any custom fonts that come with special characters they will appear here.
And that is how you customise bullet-points. Let’s have a look at numbering now.
Working with numbers
Quickly set a number
Now it is time to set a number. You can start this with a list already created or if you are only starting to create a list.
Make sure you are on the Home tab on the ribbon. Under the paragraph section you will see the number icon. Press this and your text will get numbers. If the stock bullet-point is not to your liking, you can change it by pressing the little arrow next to the bullet-point button. This will open a drop down with some preselected number styles. Chose the one you want. Your text will automatically update.
You can inset the number by pressing the tab button or the increase indent button.
Change the size of a number
Number settings are very similar to bullet-point settings. To set change the size of a number, press the drop-down arrow beside the number button. Then press the button, bullets and numbers…, The edit box will appear.
In the bottom left hand corner of the box you will see the ‘Size’ button. Enter in the size you want the number to be and then press OK.
Remember that it is a percentage of the size of the text. You do not want to make it too big or small.
Change the colour of a number
Select the list that has the numbers. Then press the drop-down button beside the number button. Open the edit box by pressing bullets and numbers…
In the bottom left hand corner, below the size option you will see the ‘Colour’ button. Press the drop-down arrow. The colour palette will appear. Select a colour or if you wish you can set a custom colour by pressing the ‘More colours’ button.
Change the starting number
Sometimes you may need to have more than one list on a page. You could be putting one to the left or putting an image in between them. Whatever reason it can be a pain when the numbers always restart. You are left with a slide that has two number ones, two number twos etc.
Changing the starting number of a list is relatively easy. Start by pressing the drop-down arrow right of the number button. Open the edit box. Once open, look in the bottom right hand corner and you will see an option called ‘Start at:’. In the box beside this, you will see a number. This is the number that the list will start at. You can set the number to whatever you would like. Once you press OK, the numbered list will then start at the number you selected.
And there you have it. How to work with bullet-points and numbers. We hope that this PowerPoint Tutorial was helpful to you. If it was, or wasn’t, then please leave a comment below. You can also reach out to us on Facebook or Twitter. We always reply.
If you want to check out some of our other PowerPoint Tutorials you can do so on our tutorials
Until next time,