how to save a presentation as a pdf

How to save a presentation as a PDF

Keyword –  save a presentation as a PDF

How to save a presentation as a PDF

Welcome back to PowerPoint Training Online. In this week’s tutorial I am going to show you how to save a presentation as a PDF. You may be wondering why you want to save a presentation as a PDF. Like any other document, a PDF allows you to save the integrity of the work without it being edited or changed in any way.

That is all well and good but how does it help people that use PowerPoint. It can help in multiple ways. You can create a presentation that you can share with an audience after a presentation. You can use PowerPoint to create an E-Book. Posters, documents and flyers. The possibilities are endless. And when you save it as a PDF you are are saving it in a way that will prevent it from being edited.

The ‘How to save a presentation as a PDF’ video

The ‘How to save a presentation as a PDF’ step-by-step guide

There a few different ways to save a presentation as a PDF, and each one is really easy.

Part One – Save As

Step 1 – Open the File tab

Open the presentation that you want to save as a PDF, then click on the file button. This is located in the top left-hand corner of the Ribbon. It is the first tab.

Step 2 – Save As

Now we need to save the presentation. However we do not want to just press the ‘Save’ button, we need to press the ‘Save As’ button. This will open the Save As menu

Step 3 – Choose Save Location

Now you need to choose the location of where you would like to save the document as a PDF. Depending on how you have Office setup, you may see some different options here.

Step 4 – Name and Select File Type

Once you have chosen a location to save the PDF, you will get a pop-up box. This will look like a typical save box. Now you need to type in a file name.

To save it as a PDF you need to open the drop-down menu under ‘Save as type:’ From the drop-down menu, you need to select ‘PDF’.Once you have done this, some options will appear that were not there before.

  1. Open file after publishing – this will save and open the file once you press the open button.
  2. Standard – Select this radio button to create a standard file size. Select this if you plan to print the PDF.
  3. Minimum size – Select this to create a file size that has been reduced. allow is perfect for publishing online as it will use less bandwidth and storage space.
  4. Options – The options button will allow you to customize the save. You can choose things like what gets added to the PDF, which slides and the layout of how you want them displayed.

Step 5 – Press Open

Once you have selected the required options, press the ‘Open’ button. If you highlighted the option to ‘open file after publishing’ then the PDF will save and then open. If not then it will just the to the location chosen.

Part Two – Export

Step 1 – Open the File tab

Open the presentation that you want to save as a PDF, then click on the file button. This is located in the top left-hand corner of the Ribbon. It is the first tab.

Step 2 – Export

To export the presentation as a PDF, you need to open the Export submenu. Press the ‘Export’ button to do this.

Step 3 – Create PDF/XPS Document

When you open the export sub-menu, you will see only one option. Create PDF/XPS. Press this button and you will get the ‘Publish as PDF or XPS’ pop up.

Step 4 – Name

Once you have chosen a location to publish the PDF, you will get a pop-up box. This will look like a typical save box. Now you need to type in a file name.

Once you have done this, some options will appear that were not there before.

  1. Open file after publishing – this will save and open the file once you press the open button.
  2. Standard – Select this radio button to create a standard file size. Select this if you plan to print the PDF.
  3. Minimum size – Select this to create a file size that has been reduced. This is perfect for publishing online as it will use less bandwidth and storage space.
  4. Options – The options button will allow you to customize the save. You can choose things like what gets added to the PDF, which slides and the layout of how you want them displayed.

Step 5 – Press Open

Once you have selected the required options, press the ‘Open’ button. If you highlighted the option to ‘open file after publishing’ then the PDF will save and then open. If not then it will just publish to the location chosen.

Conclusion

And there you have it, converting a PowerPoint to a PDF. It really could not be any simpler, no matter which way you do it.

I hope this tutorial was helpful for you. If it was please let us know in the comments below. Or join us on Facebook and Twitter for a chat. Or if there is something you would like to know or learn about in PowerPoint, then just let us know.

Till next time,

David

Microsoft UK IE

Comments

comments