Welcome back to PowerPoint Training Online, in our video tutorial this week we are going to show you how to present over Chromecast. A Google Chromecast is a really handy piece of kit, and it is something that I have in my bag at all times.
With laptops coming with a lot less ports these days, looking at you Apple, there is a greater need for more adaptors and cables. This then leads to having to carry extra weight around. And nobody likes doing that. It’s easier to make sure you have all the right cables and adaptors but sometimes the right cable just won’t cut it.
I remember one time I was delivering a session, the projector in the room had a HDMI port (the same as my laptop) and a VGA port (not on my laptop) however the way the room was setup meant they had a VGA cable running through the ceiling and then down the wall into the back of the local desktop. Really clean and tidy set up but because the desktop was sold, it did not have a HDMI port.
I was not able to use the desktop as it was company specific. I could have tried to run a cable down from the projector but there were two issues, 1, I did not have one long enough and 2, it would leave a cable down the middle of the screen. Luckily I had my Chromecast in my bag. I quickly got it out, turned my tethering on from my mobile phone and I was ready to go.
Now imagine I did not have my Chromecast.
In order to complete this you will need access to the Google Chrome, Microsoft Edge or Mozilla Firefox browser applications. You may be able to use other browsers but we do not have the space to list them all here. However we do know that at the time of writing this Apple’s Safari browser will not work. You can download each of these below
If you have not setup your Chromecast yet, this guide will show you how.
The “How to present over Chromecast” video
The “How to present over Chromecast” Step-by-step
Step One – Open your browser of choice
As we mentioned above, in order to present a presentation over a Google Chromecast you will need to do this via a browser. We always use Google chrome but, both, Microsoft Edge and Mozilla Firefox will work too.
Optional step – Open Onedrive
This step is not necessary, you do not need OneDrive as you are able to cast your desktop directly. But if you want to use the OneDrive method you will need to do this first.
You need to open OneDrive. The reason for this is because you need to be able to open the presentation in edit mode. There are ways to open it without OneDrive, such as using Google Slides but for this guide we are going to look at the OneDrive method.
If you do not have OneDrive, you can sign up for a free account here. You can also sign up for a Microsoft 365* account which will give you access to both the online and offline versions of the Office apps.
Step Two – Locate your presentation and open it
Once you are in Onedrive, you now need to find your presentation. If you have saved it locally you can upload it to a folder of your choice at this point.
Once you have located your presentation, you just need to open it.
If you have decided not to use OneDrive, you just need to open Windows explorer and then open your presentation.
Step Three – Open browser menu
This step will vary per browser, older versions may require you to activate from the settings. Newer ones will just be a simple press of one or two buttons. In our example we are going to use Google Chrome.
Press the three dots that you will find in the top right corner.
Step Four – Enable the cast function within the browser
Once you have clicked on the three dots a drop down menu will now appear. From this menu you need to press the cast button.
Step Five – Desktop or browser
When you press the cast button, it will bring you straight to choose the place you want to cast to. But before that, you need to choose whether you want to cast your desktop screen or a specific tab.
On the cast menu you will see Sources in the left corner, click this and a drop down will appear. You then need to choose a relevant option
If you are going to run your presentation from the PowerPoint desktop app then choose Cast desktop.
If you are going to run your presentation through OneDrive and the browser itself, you will need to select the Cast tab.
Please note – it does give you the option to cast a file, this is only an audio or video file. You will not be able to open a presentation this way
If you have a set up that consists of more than one screen, you will also be asked to choose which desktop you want to cast, just select the relevant one from the list. Then press the “Share” button.
Step Six – Choose the destination
Once you have selected your source, you need to then choose the destination. This is where you want to show the presentation. From the cast menu you will be able to see a list of devices that are available to cast to. Choose your Chromecast from the list.
Step Seven – Work your magic
You should now be casting to your Chromecast. Although you should be able to see it on the screen in front of you, there are two quick and easy ways to identify that you are casting.
- Look at the tab you are on, you will see a blue cast icon
- Open the cast menu, it will say “Casting tab”
Now you just need to complete your presentation.
Step Eight – Stop casting
Now that you have finished your presentation, you just need to stop casting your desktop/tab.
To do this, you just need to open the cast menu again. You then need to select the chromecast you were presenting to. This will stop casting straight away.
Alternatively you can also just power off the laptop or just unplug the Chromecast.
And that is that folks, I hope this quick tutorial on how to present over Chromecast will help you in one way or another. As I mentioned above, I carry a Chromecast in my kit bag all the time. You never know when you might need it. It is something that takes up very little space but allows you to present anywhere that has a screen with a HDMI port.
Thank you for taking the time to join us today. Now I would really love to hear your thoughts. Was this tutorial helpful for you. You can join the conversation below or check or join us on Twitter.
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Till next time folks,
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