How to capture a screen recording

How to capture a screen recording

Welcome back to PowerPoint Training Online. In this week’s video we are going to be looking at how to capture a screen recording using nothing other than PowerPoint. If you ask me, this feature is awesome. It is really useful for people that want to create videos for training in a quick and easy way. To make this feature even better, it is not just certain things you can record. You are able to record anything that you can do on your computer. You then have the option of embedding your recorded video into your slide deck or you can save it and use it elsewhere such as your website, YouTube or you can just share it with your friends.

If you want to record audio for your video you will need to make sure that you have a microphone. 

This feature has been in PowerPoint since February 2015. It can be used in all PowerPoint apps from PowerPoint 2013 onwards.

If you are running Office 2013, you can get the relevant update here.

Important caveat

It is important to note that while this feature will work in PowerPoint, a lot of what you can do is determined by your PC/Laptop specifications. I have found that trying to use this feature to record my screen while running an 8th gen i-5 and 8gb of ram it would take a while to do stuff. It would be slow and then resulted in having to do a lot of editing afterwards. But it does depend on what it is you are recording. 

The “How to capture a screen recording” video

The “How to capture a screen recording” step-by-step guide

Step One – Go to Insert tab

When you are on the slide that you want to record the video for, go to the Insert tab (image1).

Step Two – Insert Screen recording

Now that you are on the insert tab, go to the end and you will see a section labelled Media (image2). In this section press Screen Recording (image3).


Step Three – Set recording area

Once you press the Screen Recording button, you will see a pop appear. Your mouse will also change to a crosshair style pointer and the screen will go slightly darker. With your mouse, you need to select the area which you would like to screen record (image4). Once you have selected the area, you can let go of the mouse. 


Don’t worry if you have missed a bit or gotten it wrong, you can always do it again by pressing the Select Area (image5) button on the toolbar.


Step Four – Start recording

Next, you just need to press the record button (image6). 


Step Five – Camera, Lights and Action

Once you press the record button, you will see a countdown timer star (image7). This will countdown from three and then start recording. It will also show you a shortcut of how to end the session – just press ⊞ Win + Shift + Q.


Step Six  – Controls whilst recording

When you start recording your screen, you will have very little control as your  main focus will be on the items that you are recording. However, there is a small toolbar. In order to get this on the screen, you just need to bring your mouse pointer all the way up to the top of the screen, the toolbar will then appear.

From here you can complete the following actions:

  1. Pause recording
  2. Stop recording
  3. Turn audio capture on/off
  4. Turn pointer recorder on/off


And there you have folks. I hope you can see how easy it is to create a short video in PowerPoint now. You can then use that video for countless things afterwards. And you don’t have to use it in PowerPoint, you can use it in YouTube, Twitch or any other video platform that you may use. 

Here are some ideas on what you can do next:

  1. Format the video in PowerPoint
  2. Save the video for use elsewhere.

Thank you for taking the time to join us today. Now I would really love to hear your thoughts. Was this tutorial helpful for you. You can join the conversation below or check or join us on Twitter

If you want to read more, just check out our blog. And if you want to learn something new make sure you check out our tutorials page. We have great tutorials on how to use all the features in PowerPoint and we also show you how to create custom graphic content to help brighten up your slides.

Finally, have you been looking for some new PowerPoint templates to freshen up your slide decks, then why not check out our templates store. You will be able to find a template for any need.

Till next time folks, 


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