add a footer

How to add a footer onto a slide

Welcome back to PowerPoint Training Online. Today in our tutorial we are going to show you how to add a footer onto a slide in PowerPoint.

Having a footer on a slide can make it look a lot more professional. And help to make your presentation more memorable. Not in the sense of amazing, more in the sense of keeping it in the audience’s mind.

The footer placement and styles will vary depending on which theme or template is in use. Some themes may not even have a footer added to them. In this tutorial, we are going to show you how to add a footer onto a slide, move the position of the footer and how to make sure your theme slides have a footer set up.

The one thing which I really like about using footers in PowerPoint is that you can use them to hold all sorts of information. You can have a company logo, the slide number. There is the option of having the date the presentation was created or the date the presentation is being delivered. You can also add optional text that could be the name of the presenter or the name of the presentation itself.

The “How to add a footer onto a slide” video

The “How to add a footer onto a slide” step by step guide

Insert a footer

If you are happy that your theme or template has a footer already set up then it is relatively easy to add a footer to a slide.

Step one – Go to the Insert tab

The first step is when you are inserting anything onto a slide you need to go to the “Insert” tab on the ribbon.

Insert Tab

Step two – Add the footer

In order to add a footer, you need to go to the “Text” section of the Insert tab. Here you will see a couple of different options. However, the ones we are looking for that will add a footer are “Header & Footer”. You can also press the buttons labelled “Date & time” and “Slide Number”. Pressing any of these three buttons will load the pop up that is required for the next step.

Text section

Step three – Choose the correct settings

Once you pressed one of the buttons from the previous step, you will see a pop up labelled “Header & Footer”. Before you select the options you want for your footer, make sure that the tab within the pop up is set to “Slide”. To select an item to appear in the footer you need to select the relevant tick box. The options are:

  1. Date and time – From here you can select if you want the date and time to update automatically (use this if you want the date to always be the date you are presenting). You can set the language and the calendar you wish to use. There is also the option of selecting a fixed date (use this if you want the date to be same all the time).
  2. Slide number – If you want the slide number to appear on the slide then you will need to make sure this box is ticked.
  3. Footer – This allows you to insert specific text. As mentioned above you can use the name of the presentation, your name or any other text you may wish to use.
  4. Don’t show on title slide – This is the final tick box. If this is selected then none of the above will appear on the title slide. This is usually the very first slide.
Add a footer

Step four – Apply or Apply to all

Once you have set the options to the way you would like, you need to apply the changes. PowerPoint offers you two options here:

  1. Apply – Apply all chosen settings to the current slide only.
  2. Apply to All – Apply all chosen settings to every slide in the slide deck. If you have chosen to not show on the title slide then the title slide will remain free from having a footer.

Edit a footer in the Slide Master View

There will be times when you have a slide but when you insert a footer it does not appear. Don’t worry. Not every slide in a template will be designed with a footer. But every slide deck will have a footer. It is just a case of making sure it is switched on for that particular slide layout.

Step one – Go to the view tab

This time around we shall not be going to work in the insert tab. You need to navigate to the tab on the ribbon called “View”. This will allow you to open the Slide Master View.

View One

Step two – Turn footers on

Once you have gone to the view tab, press the button labelled “Slide Master”. This will open the slide master view. From here, you are able to make changes to slide layouts so that you do not need to repeat styling choices for every slide. When in slide master view, you need to make sure that you are on the tab “Slide Master”. Under the section labelled “Master Layout” you need to make sure that footer option has the radio button ticked next to it.

View Tab 2

Step Three – Move the footers

Next you need to move the footers to the location of your choice. There are two different ways to do this.

  1. Move them on the Master Slide – Moving footer boxes on the slide master will allow you to move them on all slide layouts.
  2. Move them on the Slide Layout – Moving footer boxes on the slide layout will only move it on that one slide. All other slides will not be affected.
Footer

Conclusion

And there we have it. Adding a footer is really easy to do. Even if the theme or template that you are using does not support a footer naturally.

Footers are helpful in many different ways. You can use them to help your audience and yourself keep track of how far along in the slide you are. They can help to keep aware of the topic title. Whatever you decide to use them for at least now you know how to use them.

We hope that this tutorial helped you in understanding how footers work in PowerPoint, to see some more of our other tutorials you can click on the tutorials page.

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Until next time,

David

Microsoft UK IE

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